SAFETY COMPLIANCE ANALYST
(An Unclassified, At-Will Position)

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION

Under direction of the Safety Administrator, the Safety Compliance Analyst is responsible for administering the Public Works Safety Program; plans, coordinates and implements program operations, goals and objectives; conducts safety trainings; inspects public works facilities and equipment for compliance with mandated safety regulations; performs a wide variety of responsible, confidential, and complex administrative, technical, and programmatic tasks; works under minimal supervision.

REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Administers the day-to-day operations of the Public Works Safety Program, independently planning and coordinating Program operations, functions and services; directs, coordinates and reviews assigned activities and operations including administrative support functions and services.
• Develops, coordinates and conducts safety training programs for Public Works employees including: new employee safety orientation, hearing conservation, confined space, respiratory, and OSHA outreach programs
• Coordinates and monitors external safety training activities for Public Works employees; develops schedules, reserves rooms and/or locations, and contacts instructors; maintains related training files.
• Develops and implements Public Works safety policies, procedures, activities, and educational materials designed to achieve compliance with current state, federal and local laws and regulations.
• Assists in administering city respiratory protection program and respirator fit testing program; performs minor repairs on respiratory equipment.
• Assists the Safety Administrator with developing and implementing safety programs and training activities for City departments as needed.
• Prepares oral and written reports including technical reports and presentations using tables, charts, slides and computer-based presentations.
• Maintains computerized record keeping, documentation and database systems for accidents, Cal/OSHA, safety training and related reports.
• Utilizes various computer applications and software packages; maintains and generates reports from a database or network system.
• Revises and implements various administrative policies and procedures; develops and revises safety forms and report formats.
• Types, word processes, and proofreads a wide variety of reports, letters, memoranda, correspondence, and statistical charts; independently composes safety-related correspondence and reports.
• Assists in coordinating, developing, and monitoring the safety budget; receives, reviews and processes invoices for payment.
• Supervision may be exercised over assigned Public Works employees and consultants as required; may provide input regarding employee work performance.
• Conducts, attends, and participates in staff meetings as required; attends management meetings, seminars and other public meetings as required; coordinates and attends Public Works safety committee meetings and takes and prepares minutes and agendas.
• Screen calls, visitors and mail; provides information and assistance including responding to sensitive requests for information and assistance; hears and investigates work-related safety complaints and makes recommendations for appropriate corrective/preventative measures; researches information related to safety regulations and policies; assists the public and other Public Works staff in interpreting and applying safety policies, procedures, codes and ordinances.
• Provides vacation and temporary relief as required.
• Performs related duties as assigned.

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

• Operations, services, and activities of a safety and training program.
• Principles and practices of safety program development and implementation.
• State, federal, and local occupational, environmental safety and health laws applicable to Public Works.
• Modern and complex principles and practices of project organization and coordination.
• Methods and techniques of research, statistics, and analysis.
• Recent developments, current literature and information related to safety regulations.
• Accident investigation techniques; accident/incident record keeping techniques.
• Pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of customer service.
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Basic principles and practices of supervision.
• Principles and procedures of record keeping and purchasing.
• Principles of business letter writing and basic report preparation.
• English usage, spelling, grammar, and punctuation.

Ability to:

• Develop and coordinate effective safety and training programs.
• Recommend and participate in implementing goals, objectives, policies and procedures for providing loss control/prevention and safety programs.
• Read, interpret and apply a variety of regulations related to industrial/occupational safety.
• Conduct research, interpret data, and prepare complete and accurate analyses, reports, and recommendations.
• Ensure compliance with appropriate safety practices and regulations.
• Assess and evaluate safety training needs and develop appropriate programs and/or make recommendations for improvement.
• Conduct accident and workplace safety investigations; identify existing or potential hazards.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations.
• Prepare clear and concise oral and written reports, both narrative and statistical and assist in presenting them.
• Coordinate projects and programs for Public Works and outside agencies.
• Supervise assigned employees and consultants; evaluate work performance.
• Participate in the preparation and monitoring of assigned budgets.
• Operate and use modern office equipment including computers and supporting word processing and spreadsheet applications.
• Adapt to changing technologies and learn functionality of new equipment and systems.
• Work independently in the absence of supervision.
• Effectively represent the City to outside individuals and agencies to accomplish the goals and objectives of the unit.
• Work cooperatively with other departments, City officials, and outside agencies.
• Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, City staff, or other agencies on sensitive issues in area of responsibility.
• Demonstrate an awareness and appreciation of the cultural diversity of the community.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training: Associate of Arts degree in Occupational Health and Safety, Industrial Hygiene, Safety Engineering, or related field.

Experience: Three years of professional work experience in safety engineering, safety education or enforcement. Qualifying experience must include developing and implementing safety training programs, inspecting equipment and facilities for compliance with Federal and State OSHA requirements, and conducting field investigations involving the interpretation, application and enforcement of Cal/OSHA codes and regulations. Additional qualifying experience may be substituted for education lacked on a year-for-year basis.

License or Certificate - Possession of an appropriate, valid driver’s license. OSHA certificate program (highly desirable)

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Standard office setting. CONTINUOUS working indoors, dust from paperwork. Work schedule is 9/80 with alternating Fridays off in a biweekly period. Work environment is both formal and informal, team oriented, having variable tasks, pace, and pressure. Work is performed indoors in office and in meeting rooms.

Physical: Primary functions require sufficient physical ability to work in an office setting and operate office equipment. CONTINUOUS sitting and upward and downward flexion of neck; fine finger dexterity; light to moderate finger pressure to manipulate keyboard, equipment controls, and office equipment; pinch grasp to manipulate writing utensils. FREQUENT side-to-side turning of neck, walking, standing, bending, stooping, pushing/pulling, and twisting at waist; moderate wrist torque to twist equipment knobs and dials; lifting objects weighing up to 20 lbs. from below waist to above shoulders and transporting distances up to 50 yards. OCCASIONAL squatting, kneeling, and reaching above and at shoulder height; moderate grasp to manipulate reference books and manuals; lifting objects weighing 20-35 lbs. from below waist to above shoulders and transporting distances up to 50 feet.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents and to operate equipment.

Hearing: Hear in the normal audio range with or without correction.

Date: July 2005
Revised by MH/Department