Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Under administrative direction, oversees, supervises, and coordinates the activities and operations of the Recreation Division within the Community Services Department; develops and implements City-wide recreation programs; coordinates assigned activities with other divisions, outside agencies, and the general public; and provides highly responsible and complex staff assistance to the Assistant Director of Community Services.
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
- Assumes responsibility for assigned services and activities of the Recreation Division including youth and teen programs, youth and adult sports, special events and facilities management; reviews and evaluates the needs and interests of the community.
- Coordinates the organization, staffing, and operational activities for the Recreation Division.
- Participates in the development and implementation of goals, objectives, policies, and priorities; recommends and implements resulting policies and procedures.
- Identifies opportunities for improving service delivery methods and procedures; identifies resource needs; reviews with appropriate management staff; implements improvements.
- Directs, coordinates, and reviews the work plan for recreation staff; assigns work activities, projects, and programs; monitors work flow; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.
- Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
- Participates in the development and administration of the division’s annual budget; forecasts funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; recommends adjustments as necessary.
- Promotes and coordinates the activities and operations of the Recreation Division; prepares program event and marketing material including news releases, flyers, schedules of events, pamphlets, and brochures.
- Participates in public relations and information programs by working with and providing outreach to schools, non-profit organizations, citizens, and community groups; participates in City-wide special events and related functions.
- Provides staff support to citizen advisory bodies appointed by the City Council including the Community Services Commission, Youth Commission, and Teen Commission.
- Assumes management responsibility over City-wide shelters in case of disaster.
- Prepares a variety of regular and special reports and records on operations and activities related to the Recreation Division.
- Serves as the liaison for the Recreation Division with other divisions, departments, community organizations, and outside agencies; attends meetings and provides information; resolves sensitive and controversial issues.
- Provides staff assistance to the Assistant Director of Community Services; provides interdepartmental support on various projects including capital projects, park development, and facility management; conducts a variety of studies and investigations; develops and recommends modifications to recreation programs, policies, and procedures as appropriate.
- Serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence.
- Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of recreation.
- Responds to and resolves citizen inquiries and complaints. Performs related duties as required.
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
- Operational characteristics, services, and activities of municipal recreational and community services programs.
- Theories, principles, operational practices and trends of public recreation program development and administration, including laws, regulations, and safety measures used in the operation of recreational programs.
- Marketing theories, principles and practices and their application to recreation programs.
- Principles of public administration.
- Customer service skills and techniques.
- Principles and practices of program development and administration.
- Office procedures, methods, and equipment including computers and applicable software applications.
- Principles and practices of municipal budget preparation and administration.
- Principles of supervision, training, and performance evaluation.
- Pertinent federal, state, and local laws, codes, and regulations.
- Oversee and participate in the management of a comprehensive recreation program.
- Supervise, direct, and coordinate the work of lower level staff.
- Select, supervise, train, and evaluate staff.
- Participate in the development and administration of division goals, objectives, and procedures.
- Research, analyze, and evaluate new service delivery methods and techniques.
- Prepare and administer program budgets.
- Manage programs and services.
- Utilize and maximize available resources to meet recreation program and service goals.
- Conduct studies, analyze data, and draw sound conclusions.
- Elicit community and organizational support for recreation programs.
- Respond to requests and inquiries from the general public.
- Prepare clear and concise reports.
- Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
- Interpret and apply federal, state, and local policies, laws, and regulations.
- Exercise tact and deal effectively with officials and representatives of other jurisdictions, departments and the general public.
- Demonstrate an awareness and appreciation of the cultural diversity of the community.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training: A Bachelor’s degree from an accredited college or university with major course work in recreation administration, business administration, public administration or a related field.
Experience: Six years of responsible recreation program development experience including two years of administrative and supervisory responsibility.
License or Certificate - Possession of, or ability to obtain, an appropriate, valid driver’s license.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions
Environment: Standard office setting. CONTINUOUS working indoors, dust from paperwork. Work schedule is 9/80 with alternating Fridays off in a biweekly period. Incumbents may be required to work extended hours including evenings and weekends. Work environment is both formal and informal, team oriented, having variable tasks, pace, and pressure. Work is performed indoors in office and in meeting rooms.
Physical: Primary functions require sufficient physical ability to work in an office setting and operate office equipment. CONTINUOUS sitting and upward and downward flexion of neck; fine finger dexterity; light to moderate finger pressure to manipulate keyboard, equipment controls, and office equipment; pinch grasp to manipulate writing utensils. FREQUENT side-to-side turning of neck, walking, standing, bending, stooping, pushing/pulling, and twisting at waist; moderate wrist torque to twist equipment knobs and dials; lifting objects weighing up to 25 lbs. from below waist to above shoulders and transporting distances up to 1/4 mile. OCCASIONAL squatting, kneeling, and reaching above and at shoulder height; moderate grasp to manipulate reference books and manuals; lifting objects weighing 26-50 lbs. from below waist to above shoulders and transporting distances up to 50 feet.
Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents and to operate equipment.
Hearing: Hear in the normal audio range with or without correction.
Date: April 2003
Johnson & Associates