Documents & Records

The duties of the City Clerk include responsibility for the care and custody of all official records and documents of the City. The City-wide Records Management Program, established in 1989, is a division of the City Clerk's Department. The division handles the systematic control of all City department documents from creation to disposition in compliance with state, federal and local regulations. The control of government records is essential to provide access to information, reduce paperwork, dispose obsolete records and maintain historical city records.

These records include, but are not limited to agendas, staff reports and minutes of the City Council and Board/Commission meetings; public hearing and other legal notices; Fair Political Practices Commission documentation; economic interest reporting; original ordinances, resolutions and approved contracts; bids; election information; budgets; deeds and easements for City-owned properties; and the Municipal Code. Other City departments also deposit their records at our off-site warehouse for storage and imaging.

Requests for Public Records

The City Clerk's office is the clearing house for all requests for public records. A request should be in writing on our Public Records Request form and transmitted to us by email, fax, mail or personal delivery.

Per California Government Code Section 6250, et seq., Public Records Act, please allow staff ten days to respond to your request.

Escondido Municipal Code

Escondido's Municipal Code is stored on an off-site server and is updated by the publishing company that codifies the ordinances. If you encounter any problems in using this link, please notify the City Clerk's office at 760-839-4617.

Access the Escondido Municipal Code online at www.qcode.us/codes/escondido.

What is an ordinance?
Ordinances are the laws of the municipality (city). City Councils adopt ordinances which become the City's Municipal Code. These ordinances or laws may be passed by the City Council as long as they are not in conflict with federal or state laws.

An ordinance is the most binding form of action taken by the City Council, and violations may be either a misdemeanor or an infraction depending on the way the ordinance was written. The public is notified of ordinances adopted in Escondido through the legal advertising section of the newspaper within 15 days of an ordinance's adoption.

What is a resolution?
A resolution constitutes a written action or decision. However, it does not demand the legal processing required of an ordinance. A resolution is generally introduced and adopted at the same meeting.

How is an ordinance approved?
Approval of an ordinance requires a first and second reading. With a few special exceptions, ordinances take effect 30 days after they are adopted (at the second reading).

Ordinances and resolutions must be signed by the Mayor and attested by the City Clerk. The vote of the Council is also reflected as a part of the final document.

Other services available in the City Clerk's office include:

  • Voter Registration
  • Acceptance of bids and notification of awards
  • Publication of legal notices
  • Claims filed against the City Of Escondido

A common misconception is that we also act as the County Clerk. For this reason, we have provided a direct link to the San Diego Assessor/Recorder/County Clerk (www.sdarcc.com) for such matters as marriage licenses, birth and death certificates, fictitious business names and recordation of documents.