HUMAN RESOURCES COORDINATOR
(An Unclassified, At-Will Position)

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION

Under direction, provides support to Human Resources staff in coordinating recruitment activities including setting up and administering examinations and tests; coordinates assigned activities with other divisions, departments and outside agencies; provides information within area of assignment to City employees, the general public and job applicants; works closely with payroll personnel regarding the implementation of various payroll adjustments; and supervises assigned staff performing human resources work.

REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties form those set forth below to address business needs and changing business practices.

• Coordinates and conducts recruitment and selection functions; communicates with department representatives to establish the development of job announcements including opening and closing dates, and any special advertising; develops and places ads.
• Administers selection processes, in conjunction with Department and Human Resources staff; coordinates screening of applications, assessment processes, and other selection tools; determines testing methods; schedules exam dates and reserves necessary rooms; administers and scores employment test; enters into computer system to establish an eligibility list.
• Obtains oral board raters for oral interview panels; prepares letters and interview packets for raters; serves on oral board for clerical and technical positions; ensures smooth procedures for oral interviews.
• Coordinates pre-employment physicals and applicable drug testing of selected candidates; receives exam results; notifies successful applicants, makes formal job offer and establishes hire date.
• Works closely with payroll personnel regarding the implementation of various payroll adjustments; develops and/or updates new salary grade step tables; develops new job and position codes; implements pay changes for employees including promotions, reclassifications, upgrades and special pay increases; assists in calculating and implementing across-the-board changes as necessary.
• Within scope of responsibility, provides information and general assistance to City staff and the public regarding human resources policies and procedures; answers questions and provides information regarding interpretation of rules, problem solving, general advice and recruitment matters.
• Confers with Human Resources Director and staff regarding personnel operations, position control, and recruitment activity.
• Prepares probation status reports; notifies appropriate department of employees who have passed probation; enters probation ending date into the system.
• Processes terminated employee files; prepares separation notices and turnover reports; provides appropriate information to payroll.
• Monitors various payoff programs; corresponds with all City staff regarding payoff options including vacation buy-back, vacation payoff, sick leave options and comp time payoff.
• Receives and logs various grievances or complaints from employees including discrimination, sexual harassment and potential law suits; creates files and forwards complaints to appropriate management staff for review.
• Supervises assigned staff; assigns work activities and projects; provides training as necessary; reviews work and provides input for annual performance reviews.
• Prepares various forms of correspondence including letters, memos, reports, bulletins, announcements and memoranda; updates various charts and reports.
• Represents the City at job fairs and other employment related functions.
• Participates in the preparation and administration of assigned budget; submits budget recommendations and monitors expenditures; calculates projected costs for advertising; prepares reports of expenditures and spreadsheets detailing how allocations are calculated.
• Performs related duties as required.

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

• Operations, services and activities of a recruitment and selection program.
• Merit system principles and basic methods of test administration and scoring.
• The organization, operation and functions of the City.
• Business letter writing and basic report preparation.
• Principles and procedures of record keeping.
• Basic principles and practices of budget preparation and administration.
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Budget, payroll and insurance procedures.
• Mathematical principles.
• English usage, spelling, grammar and punctuation.
• Pertinent federal, state and local laws, codes and regulations.

Ability to:

• Assist in developing and implementing City human resources programs.
• Administer recruitment and selection programs.
• Collect, compile and analyze information.
• Interpret and apply City policies, procedures, rules and regulations.
• Maintain confidentiality of information.
• Provide work direction and coordination for other office support staff.
• Use independent judgment in the exercise of daily operations.
• Work under extremely high pressure with frequent interruptions.
• Organize work to meet deadlines.
• Type and/or enter data at a speed necessary for successful job performance.
• Speak confidently to a group of individuals.
• Prepare clear and concise reports and correspondence.
• Calculate exam scores, prorate hours and a number of detailed calculations related to payroll input.
• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
• Demonstrate an awareness and appreciation of the cultural diversity of the community.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training: Two years of college with major course work in human resources, business administration or a related field.

Experience: Three years of increasingly responsible human resources experience.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Standard office setting. CONTINUOUS working indoors, dust from paperwork. Work schedule is 9/80 with alternating Fridays off in a biweekly period. Work environment is both formal and informal, team oriented, having variable tasks, pace and pressure. Work is performed indoors in office and in meeting rooms.

Physical: Primary functions require sufficient physical ability to work in an office setting and operate office equipment. CONTINUOUS sitting, upward and downward flexion of neck; fine finger dexterity and light to moderate finger pressure to manipulate keyboard, equipment controls and other office equipment; pinch grasp to manipulate writing utensils. FREQUENT side-to-side turning of neck, walking, standing, bending and stooping, pushing/pulling, twisting at waist, moderate wrist torque to twist equipment knobs and dials; lifting objects weighing up to 20 lbs. from below waist to above shoulders and transporting distances up to 50 yards. OCCASIONAL squatting, kneeling, reach above and at shoulder height, moderate grasp to manipulate reference books and manuals; lifting objects weighing 20-35 lbs. from below waist to above shoulders and transporting distances up to 50 feet.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents and to operate equipment.

Hearing: Hear in the normal audio range with or without correction.

Date: November 2001
Johnson & Associates

Revised: October 2006
Johnson & Associates