FLEET MAINTENANCE SUPERINTENDENT

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION

Under administrative direction, oversees, supervises, and coordinates Fleet Maintenance Unit activities and operations within the Maintenance Division of the Community Services Department; coordinates assigned activities with other units, divisions, outside agencies, and the general public; and provides highly responsible and complex staff assistance to the Deputy Director of Maintenance & Operations.

REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Assumes responsibility for the services and activities of the Fleet Maintenance Unit within the Maintenance Division of the Community Services Department including fleet management programs to ensure the efficient repair, servicing, and preventative maintenance of the fleet of City-owned vehicles and equipment.
• Coordinates the organization, staffing, and operational activities for the Fleet Maintenance Unit.
• Participates in the development and implementation of goals, objectives, policies, and priorities; recommends and implements resulting policies and procedures.
• Identifies opportunities for improving service delivery methods and procedures; identifies resource needs; reviews with appropriate management staff; implements improvements.
• Directs, coordinates, and reviews the work plan for Fleet Maintenance Unit services and activities; assigns work activities and projects; monitors work flow; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.
• Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training;
  works with employees to correct deficiencies; implements discipline and termination procedures.
• Oversees safety programs for assigned sections and work groups; assists with action planning for safety programs; responds to workers’ compensation issues.
• Participates in the development and administration of assigned unit budget; forecasts funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; recommends adjustments as necessary.
• Directs Fleet Maintenance Unit operations and services in accordance with E.P.A. and CALOSHA standards including fuel disposal and hazardous materials recycling and recovery programs, air quality standards, and vehicle emissions testing and evaluation; administers the B.I.T. vehicle inspection program to ensure compliance with California Highway Patrol standards.
• Recommends purchase of City automotive equipment; reviews and analyzes reports of vehicle operation, maintenance, and repair and recommends replacement of equipment as needed; prepares vehicle and equipment specifications.
• Directs and approves the requisition and/or purchase of automotive parts, supplies, and fuel.
• Monitors the fuel allocation program, including fueling costs and automated fuel system.
• Coordinates with representatives of San Diego Gas and Electric and other agencies to secure and administer grant funds for alternative fuel vehicles.
• Provides staff assistance to the Deputy Director of Maintenance & Operations; conducts a variety of studies and investigations; develops and recommends modifications to Fleet Maintenance Unit programs, policies, and procedures as appropriate.
• Directs the development and implementation of plans and programs to improve the efficiency of maintenance operations including cost control programs, staff utilization studies, and work method improvements.
• Oversees and participates in the maintenance of records and related documentation; implements and supervises a comprehensive records management system; implements and maintains the Fleet Management System; prepares performance and other reports detailing fleet maintenance workload and activities.
• Coordinates Fleet Maintenance Unit activities with those of other units, divisions, and outside agencies and organizations; meets with representatives of City departments to ascertain equipment needs; resolves sensitive and controversial issues.
• Serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of fleet management.
• Responds to and resolves citizen and staff inquiries, concerns, and complaints in a timely and effective manner.
• Performs related duties as required.

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

• Operational characteristics, services, and activities of a fleet maintenance program.
• Principles and practices of program development and administration.
• Principles and practices of municipal budget preparation and administration.
• Principles of supervision, training, and performance evaluation.
• Pertinent federal, state, and local laws, codes, and regulations.
• Principles of gasoline, diesel, and alternative fuel powered engine mechanics as applied to the maintenance and repair of the fleet of City-owned vehicles and equipment.
• Current methods, terminology, equipment, tools, and materials used in the overhaul, repair, maintenance, and adjustment of gas, diesel, and alternative fuel powered equipment and vehicles.
• Fleet management systems, principles, and practices.
• Trends and technological developments related to the procurement, utilization, operation, and cost allocation of vehicles and equipment.
• Mathematical principles.
• Principles and practices of record keeping and report preparation.
• Occupational hazards and standard safety precautions.
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to:

• Oversee and participate in the management of a fleet maintenance program.
• Supervise, direct, and coordinate the work of lower level staff.
• Select, train, and evaluate staff.
• Participate in the development and administration of unit goals, objectives, and procedures.
• Research, analyze, and evaluate new service delivery methods and techniques.
• Prepare and administer program budgets.
• Prepare clear and concise administrative and financial reports.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Utilize available technology in performing work including computerized records and operating systems.
• Interpret and apply federal, state, and local policies, laws, and regulations.
• Ensure adherence to safe work practices and procedures.
• Estimate time, material, and labor costs for fleet maintenance and repair projects.
• Compile data, maintain records and files, and participate in the preparation of clear and concise reports.
• Oversee and participate in the provision of a high level of customer service to internal and external customers.
• Respond to requests and inquiries from the general public; tactfully and courteously represent the Community Services Department during public contacts.
• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
• Demonstrate an awareness and appreciation of the cultural diversity of the community.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training: An Associate’s degree from an accredited college or university with major course work in automotive technology, business or public administration, or a related field.

Experience: Six years of responsible experience in a fleet management program including two years of administrative and supervisory responsibility.

License or Certificate - Possession of an appropriate, valid driver’s license.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Office setting with some travel from site to site. Some exposure to dust, grease, smoke, fumes, noxious odors, gases, all types of weather and temperature conditions, and extreme noise of automotive shop; infrequent exposure to mechanical, electrical, explosive and toxic hazards found in automotive shop; work and/or walk on various types of surfaces including slippery or uneven surfaces and rough terrain. Work schedule is 9/80 with alternating Fridays off in a biweekly period. Work environment is both formal and informal, team oriented, having variable tasks, pace, and pressure.

Physical: Primary functions require sufficient physical ability to work in an office setting and operate assigned vehicle and office equipment. CONTINUOUS sitting and upward and downward flexion of neck; fine finger dexterity; light to moderate finger pressure to manipulate keyboard, equipment controls, and office equipment; pinch grasp to manipulate writing utensils. FREQUENT side-to-side turning of neck, walking, standing, bending, stooping, pushing/pulling, and twisting at waist; moderate wrist torque to twist equipment knobs and dials; lifting objects weighing up to 20 lbs. from below waist to above shoulders and transporting distances up to 50 yards. OCCASIONAL squatting, kneeling, and reaching above and at shoulder height; moderate grasp to manipulate reference books and manuals; lifting objects weighing 20-35 lbs. from below waist to above shoulders and transporting distances up to 50 feet.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents and to operate equipment.

Hearing: Hear in the normal audio range with or without correction.

Date: September 2008
Revised by JL/Department

Date: April 2003
Johnson & Associates