ENVIRONMENTAL PROGRAMS MANAGER

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION

Under general direction, plans, coordinates, organizes, implements, administers, and monitors environmental health and related programs including in the areas of major and minor hazardous materials (HAZMAT) removal and eradication and prevention of toxic chemical contamination; ensures program compliance with pertinent federal, state, local, and City-driven priorities, mandates, objectives, laws, guidelines, and regulations; designs construction facilities that comply with environmental laws for administration, maintenance, and disposal of hazardous waste; and performs a variety of professional, administrative, and programmatic work in support of assigned programs including serving as a liaison to, coordinating with, and providing administrative support and staff assistance to City staff, boards, committees, and outside agencies.

REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Serves as program administrator for assigned environmental and related programs; plans, coordinates, organizes, implements, administers, and monitors assigned programs, projects, and initiatives in accordance with federal, state, and local laws.
• Organizes and implements schedules and methods for providing assigned program services and activities; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly.
• Participates in the development and implementation of program goals, objectives, and priorities as well as policies and procedures; develops and implements strategies for the achievement of these goals, objectives, and priorities; prepares health and safety plans.
• Directs, assigns, and monitors the work of assigned staff members and contractors associated with hazmat and related issues; provides clear, concise, and consistent direction; maintains a positive and productive work environment; as assigned, evaluates work performance according to City standards and recommends and implements appropriate corrective actions as necessary.
• Prepares Requests for Proposals and interviews consultants/contractors for City contracts.
• Participates in the development, administration, and monitoring of assigned program budget(s) and fiscal activities; submits budget recommendations; monitors expenditures; projects future funding needs; may participate in the identification of appropriate and available funding sources.
• Serves as environmental manager in managing hazardous materials issues related to City owned properties, facilities, and activities; conducts property evaluations and provides recommendations; develops work plans and procedures to mitigate properties and remove any hazards; reduces the City’s inventory of impacted properties and facilities.
• Serves as design engineer on assigned projects; conducts needs assessments and develops project scope; develops budgets and secures funding sources; designs project including to prepare specifications and create conceptual and final building plans; oversees bidding process including to advertise projects, solicit bids, and award contracts.
• Serves as project engineer and project manager on assigned projects related to area of assignment; supervises construction of assigned capital improvement projects; performs constructability reviews; prepares value engineering studies and prepares recommendations; prepares preliminary budgets and reviews; develops bidder pre-qualification guidelines; supervises the bid process and contract awards; makes recommendations to engineers, architects, supervisors, and others regarding design and progress of work; ensures project coordination and scheduling; controls project costs; maintains cost and time accounting records and certified payroll; reviews and authorizes payments; conducts general inspections; provides supervision to engineers, architects, inspectors, contractors, and others involved in assigned projects.
• Performs a variety of duties related to facilities compliance; budgets funds for maintenance and testing; contracts with appropriate vendors to perform maintenance and testing; ensures testing protocols of various agencies are met.
• Monitors program performance as well as program compliance with laws, rules, and regulations related to provision of assigned services and activities; recommends and implements modifications to systems and procedures as necessary; implements approved changes, policies, and procedures; monitors work activities to ensure compliance with established policies and procedures.
• Provides responsible professional level staff assistance and technical and administrative support to management staff as well as assigned staff, boards, committees, and regulatory agencies; researches, prepares, and presents technical, fiscal, and administrative studies, surveys, and reports.
• Maintains records and prepares reports concerning new or ongoing programs and program effectiveness; maintains and updates various databases and filing and record keeping systems for assigned program; participates in researching and collecting data and information for inclusion into database and record keeping systems; conducts surveys; analyzes and interprets data collected; prepares reports and distributes requested information to appropriate parties in a timely manner including reports to regulatory agencies.
• Serves as liaison to, provides support to, and coordinates assigned program activities with those of other City departments and staff as well as federal, state, and local private and governmental agencies, community organizations, the general public, and other groups.
• Attends and participates in professional group meetings; maintains awareness of and keeps informed of new trends, developments, and innovations related to area of assignment, public administration, and business administration; keeps current with federal, state, and local regulations and their impacts on the City’s operations; incorporates new developments as appropriate into programs.
• Performs related duties as required.

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

• Operational characteristics, services, and activities of assigned environmental program area.
• Principles and practices of environmental program development, implementation, and administration.
• Principles and practices of organization, system development, and service delivery related to area of assignment.
• Hazardous materials management, treatment, and mitigation principles and practices.
• Hazardous material emergency response and control.
• General engineering design principles and practices.
• Construction techniques and processes.
• Chemistry, hydrogeology, and geology principles.
• Pertinent federal, state and local laws, codes, and regulations including those regarding environmental and hazardous wastes.
• Inspection principles and techniques.
• Standard organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
• Policies and procedures of the assigned department.
• Recent developments, research methods, current literature, and sources of information related to assigned programs and service areas.
• Terminology used in area of assignment.
• Principles and practices of record keeping and records management.
• Principles and practices of budget preparation and administration.
• Methods and techniques of data collection, research, and report preparation.
• Principles of supervision and training.
• Modern office procedures, methods, and equipment including computers and various software packages.
• Organization and operation of municipal government.

Ability to:

• Plan, organize, direct, coordinate, administer, and evaluate assigned environmental programs and projects.
• Exercise sound judgment to determine environmental program compliance with existing laws and regulations.
• Prepare and review the preparation of plans and specifications for environmental clean-up and reduction projects.
• Review documents and reports for completeness and accuracy.
• Perform a full range of responsible advanced professional level analytical, programmatic, and administrative duties in support of assigned programs, functions, and/or department involving the use of independent judgment and personal initiative.
• Recommend and implement goals, objectives, policies, and procedures for providing assigned program services and activities.
• Conduct accurate and thorough research and prepare clear, complete, accurate, and concise analysis, reports, and recommendations.
• Understand, interpret, and apply general and specific administrative and departmental policies and
• procedures as well as applicable federal, state, and local policies, laws, and regulations.
• Analyze, assess, and address community and organizational needs related to the assigned program area and recommend plans for modifying or extending services, programs, and activities to meet community and/or organizational needs and requirements.
• Establish and maintain various data collection, record keeping, tracking, filing, and reporting systems.
• Research and interpret complex regulations and apply them in appropriate situations.
• Organize and prioritize multiple assignments.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Participate in the preparation and administration of assigned budgets.
• Understand the organization and operation of the assigned department, other City departments, and outside agencies as necessary to assume assigned responsibilities.
• Operate and use modern office equipment including a computer and various software packages.
• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
• Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, City staff, or other agencies on sensitive issues in area of responsibility.
• Represent the City in a professional manner when working with boards, outside groups, and the general public.
• Exercise independent judgment within established policy guidelines.
• Demonstrate an awareness and appreciation of the cultural diversity of the community.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training: A Bachelor’s degree from an accredited college or university with major course work in engineering, physical or life science, or a related field

Experience: Four years of professional experience directly related to area of assignment that includes two years of administrative or project management experience related to environmental programs and hazardous waste management.

License or Certificate - Possession of an appropriate, valid driver’s license. Possession of Haz/Mat Response Certification, Contractors License, and Environmental Assessor certification are highly desirable.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Field and office setting. Exposure to extreme heat and humidity working outdoors; temperature swings from indoor air-conditioning to outdoors; extreme noise at industrial sites; mechanical and radiation hazards at industrial sites; electrical hazards of electrical wiring; explosive hazards; fumes and odors of gases and exhaust; dust of offices, storage spaces and environment; toxic chemicals and waste. Work schedule is 9/80 with alternating Fridays off in a biweekly period. Overtime may occasionally be required based on workload. Work environment is both formal and informal, team oriented, having variable tasks, pace, and pressure. Work is performed both in the office and in the field at various commercial and public buildings, as well as vacant land.

Physical: Primary functions require sufficient physical ability to work in a field and office setting and operate assigned vehicles and office equipment. CONTINUOUS sitting, reach below shoulder level, downward flexion of neck. FREQUENT walking, stationary standing, side-to-side turning of neck, transporting object weighing up to 10 lbs. distances up to one mile; light grasp and finger press and pinch to manipulate office equipment, writing materials and computer keyboard. OCCASIONAL bending, stooping, squatting, climbing, reaching above and at shoulder level, kneeling, pushing/pulling, twisting at waist, upward flexion of neck; lifting objects weighing up to 10 lbs. from below waist to above shoulder level; moderate handling and fine finger dexterity to manipulate equipment; power grasp to hand equipment and materials; twisting at wrist to manipulate tools. INFREQUENT crawling, balancing above ground; lifting objects weighing 11-25 lbs. from below waist to above shoulder level and transporting distances up to one mile; lifting objects weighing 26- 50 lbs. from below waist to waist level and transporting distances up to 50 feet.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents and to operate equipment.

Hearing: Hear in the normal audio range with or without correction.

Date: April 2003
Johnson & Associates