ENVIRONMENTAL PROGRAMS MANAGER/UTILITIES

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION

Under general direction, plans, coordinates, organizes, implements, administers, and monitors National Pollutant Discharge Elimination System (NPDES) programs and other environmental permits related to the City’s Utility Division operations, services, and activities including in the areas of water, wastewater, recycled water, and storm water :ensures program compliance with pertinent federal, state, local, and City-driven priorities, mandates, objectives, laws, guidelines, and regulations; directs, coordinates, and monitors the work of assigned staff; and performs a variety of professional, administrative, and programmatic work in support of assigned programs including serving as a liaison to, coordinating with, and providing administrative support and staff assistance to City staff, boards, committees, and outside agencies.

REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Serves as program administrator for the Utility Division’s environmental compliance and related programs; plans, coordinates, organizes, implements, administers, and monitors assigned programs, projects, and initiatives including NPDES programs and other environmental permits related to the City’s Utility Division operations, services, and activities in accordance with federal, state, and local laws.
• Organizes and implements schedules and methods for providing assigned program services and activities; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly.
• Participates in the development and implementation of program goals, objectives, and priorities as well as policies and procedures; develops and implements strategies for the achievement of these goals, objectives, and priorities.
• Develops and implements the City’s Storm Water Education Program; provides information to the public on storm water regulations and Best Management Practices (BMPs); coordinates with other departments and divisions to provide educational materials and compliance training to City staff.
• Serves as liaison to, provides support to, and coordinates assigned program activities with those of other City departments and staff as well as federal, state, and local private and governmental agencies, community organizations, the general public, and other groups; ensures effective cooperation consistent with optimal efficiency, effectiveness, and economy; works with outside agencies to establish coordinated services and programs; coordinates data, resources, and work products; cooperates and promotes partnerships to provide training and resources.
• Conducts and represents the City at regional meetings; prepares and delivers presentations to public interest groups, City personnel, and City Council.
• Serves as the City’s primary liaison to the San Diego Regional Water Quality Control Board; works with other regulatory agencies including the Environmental Protection Agency, State Water Resources Control Board, County of San Diego, and Municipal Storm Water Permit co-permittees to ensure City environmental program and permit compliance.
• Manages and coordinates related environmental resource management programs involving permitting and coordination with the regulatory agencies including California Department of Fish and Game, U.S. Fish and Wildlife Service, and U.S. Army Corps of Engineers.
• Leads and participates in the development of regional and/or watershed activities.
• Monitors program performance as well as program compliance with laws, rules, and regulations related to provision of assigned services and activities; recommends and implements modifications to systems and procedures as necessary; implements approved changes, policies, and procedures; monitors work activities to ensure compliance with established policies and procedures.
• Directs, assigns, and monitors the work of assigned staff members; provides clear, concise, and consistent direction; maintains a positive and productive work environment; as assigned, evaluates work performance according to City standards and recommends and implements appropriate corrective actions as necessary.
• Participates in the development, administration, and monitoring of assigned program budget(s) and fiscal activities; submits budget recommendations; monitors expenditures; projects future funding needs; may participate in the identification of appropriate and available funding sources.
• Provides responsible professional level staff assistance and technical and administrative support to management staff as well as assigned staff, boards, and committees; researches, prepares, and presents technical, fiscal, and administrative studies, surveys, and reports.
• Maintains records and prepares reports concerning new or ongoing programs and program effectiveness; maintains and updates various databases and filing and record keeping systems for assigned program; participates in researching and collecting data and information for inclusion into database and record keeping systems; conducts surveys; analyzes and interprets data collected; prepares reports and distributes requested information to appropriate parties in a timely manner including reports to regulatory agencies.
• Attends and participates in professional group meetings; maintains awareness of and keeps informed of new trends, developments, and innovations related to area of assignment, public administration, and business administration; keeps current with federal, state, and local regulations and their impacts on the City’s operations; incorporates new developments as appropriate into programs.
• Performs related duties as required.

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

• Operational characteristics, services, and activities of assigned environmental program area.
• Principles and practices of environmental program development, implementation, and administration.
• Principles and practices of organization, system development, and service delivery related to area of assignment.
• Pertinent federal, state and local laws, codes, and regulations including those affecting NPDES permits, the Storm Water Program, and other environmental permits and programs.
• Permitting, legal, regulatory, and technical requirements of storm water quality management, including Illicit Connection and Illegal Discharge prevention and elimination, best management practices programs, and environmental monitoring and assessment.
• Principles, proper methods, techniques, and practices used in sampling recreational waters and dry weather storm water flows.
• Laboratory procedures used to identify and measure pollutants of concern including sampling procedures.
• Biological systems and habitat environment.
• Standard organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
• Policies and procedures of the assigned department.
• Recent developments, research methods, current literature, and sources of information related to assigned programs and service areas.
• Terminology used in area of assignment.
• Principles and practices of record keeping and records management.
• Principles and practices of budget preparation and administration.
• Methods and techniques of statistical and financial analysis.
• Methods and techniques of data collection, research, and report preparation.
• Principles of supervision and training.
• Modern office procedures, methods, and equipment including computers and various software packages.
• Organization and operation of municipal government.

Ability to:

• Plan, organize, direct, coordinate, administer, and evaluate assigned environmental programs or projects.
• Exercise sound judgment to determine environmental program and permit compliance with existing laws and regulations.
• Review documents and reports for completeness and accuracy.
• Perform a full range of responsible advanced professional level analytical, programmatic, and administrative duties in support of assigned programs, functions, and/or department involving the use of independent judgment and personal initiative.
• Recommend and implement goals, objectives, policies, and procedures for providing assigned program services and activities.
• Conduct accurate and thorough research and prepare clear, complete, accurate, and concise analysis, reports, and recommendations.
• Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations.
• Analyze, assess, and address community and organizational needs related to the assigned program area and recommend plans for modifying or extending services, programs, and activities to meet community and/or organizational needs and requirements.
• Establish and maintain various data collection, record keeping, tracking, filing, and reporting systems.
• Research and interpret complex regulations and apply them in appropriate situations.
• Organize and prioritize multiple assignments.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Participate in the preparation and administration of assigned budgets.
• Understand the organization and operation of the assigned department, other City departments, and outside agencies as necessary to assume assigned responsibilities.
• Operate and use modern office equipment including a computer and various software packages.
• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
• Develop and maintain effective interdepartmental coordination.
• Facilitate, develop, and work with teams and groups on various programs and projects and to create partnerships and coalitions.
• Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, City staff, or other agencies on sensitive issues in area of responsibility.
• Represent the City in a professional manner when working with boards, community groups, and the general public.
• Exercise independent judgment within established policy guidelines.
• Demonstrate an awareness and appreciation of the cultural diversity of the community.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training: A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, environmental science, or a field related to area of assignment.

Experience: Four years of professional experience directly related to area of assignment that includes two years of administrative experience related to storm water management, NPDES permit compliance, or other environmental compliance programs.

License or Certificate - Possession of an appropriate, valid driver’s license.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Office setting with some travel to City work sites and other sites for meetings. Exposure to dust from paperwork and environment, temperature swings from air conditioning to outdoors. Work schedule is 9/80 with alternating Fridays off in a biweekly period with unscheduled breaks. Overtime may be required to attend night and weekend meetings. Work environment is both formal and informal, both team- and autonomy-oriented, having variable tasks, pace, and pressure.

Physical: Primary functions require sufficient physical ability to work in an office and field setting and operate office equipment. CONTINUOUS sitting and upward and downward flexion of neck; fine finger dexterity; light to moderate finger pressure to manipulate keyboard, equipment controls, and office equipment; pinch grasp to manipulate writing utensils. FREQUENT side-to-side turning of neck, walking, standing, bending, stooping, pushing/pulling, and twisting at waist; moderate wrist torque to twist equipment knobs and dials; lifting objects weighing up to 20 lbs. from below waist to above shoulders and transporting distances up to 50 yards. OCCASIONAL squatting, kneeling, and reaching above and at shoulder height; moderate grasp to manipulate reference books and manuals; lifting objects weighing 20-3 5 lbs. from below waist to above shoulders and transporting distances up to 50 feet.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents.

Hearing: Hear in the normal audio range with or without correction.

Date: April 2003
Johnson & Associates