DESIGN AND CONSTRUCTION PROJECT MANAGER

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION

Under administrative direction, oversees, supervises, and coordinates the management of all stages of projects, including capital improvement projects, within an assigned division of the Engineering Services Department; coordinates assigned activities with various divisions, outside agencies, and the general public; and provides highly responsible and complex staff assistance to senior management. Positions may be assigned to the utilities or the Engineering Services Departments.

REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Assumes responsibility for assigned services and activities related to the management of projects, including capital improvement projects, within an assigned division of the Engineering Services Department including design, bid, post-bid inspection, construction, and related functions and professional contracts; ensures completion of projects within budgetary, regulatory, and time constraints.
• Coordinates, manages, and monitors the organization, staffing, and operational activities for the assigned division’s construction and inspection program; responds to questions and inquiries from the general public, developers, contractors, engineering professionals, and City staff regarding Engineering Services construction projects.
• Participates in the development and implementation of goals, objectives, policies, and priorities; recommends and implements resulting policies and procedures.
• Identifies opportunities for improving service delivery methods and procedures; identifies resource needs; reviews with appropriate management staff; implements improvements; ensures construction files and records are appropriately maintained.
• Directs, coordinates, and reviews the work plan for public works construction and inspection services and activities; assigns work activities and projects including to organize and schedule the work of professional and paraprofessional engineering staff and private contractors; monitors work flow; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.
• Supervises and reviews the design of assigned construction projects for clarity and constructability; directs the preparation and/or review of plans, specifications, estimates, and contracts for assigned projects.
• Selects, trains, supervises, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; recommends and implements discipline and termination procedures; selects and oversees contract employees.
• Participates in the development and administration of assigned program budget; forecasts funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; recommends adjustments as necessary.
• Provides staff assistance to senior management; conducts a variety of studies and investigations; develops and recommends modifications to construction programs, policies, and procedures as appropriate.
• Coordinates construction and inspection activities with those of other departments, outside agencies, and organizations; resolves sensitive and controversial issues.
• Performs a variety of construction conflict resolution duties; resolves engineering problems in the construction phase with advisement from the design engineer; acts on behalf of the City in meeting with and resolving construction and inspection problems with project contractors, private engineers, owners, and developers.
• Serves as staff on a variety of boards, commissions, and committees; may represent the City at Planning Commission meetings, City Council, or other public meetings; prepares and presents staff reports and other necessary correspondence.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of public works construction management.
• Responds to and resolves citizen inquiries and complaints.
• Performs related duties as required.

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

• Operational characteristics, services, and activities of a public works construction inspection program.
• Principles, practices and techniques of construction management.
• Principles and practices used in the planning, design, inspection, and construction of public works facilities.
• Contract administration principles and practices.
• Principles and practices of program development and administration.
• Pertinent federal, state, and local laws, codes, and regulations including public contract law.
• Civil, structural, electrical, traffic, geotechnical, and mechanical engineering principles and practices as they related to construction management and inspection services.
• General construction principles and practices.
• Principles of business letter writing and report preparation.
• Occupational hazards and standard safety precautions.
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• General accounting principles and practices.
• Principles and practices of municipal budget preparation and administration.
• Principles of supervision, training, and performance evaluation.
• Customer service principles and techniques.
• English usage, spelling, grammar and punctuation.

Ability to:

• Oversee and participate in the management of a public works design, construction and inspection program.
• Supervise, direct, and coordinate the work of subordinate staff and contractors.
• Select, supervise, train, and evaluate staff.
• Participate in the development and administration of program goals, objectives, and procedures.
• Research, analyze, and evaluate new service delivery methods and techniques.
• Prepare and administer program budgets.
• Prioritize multiple, complex projects and programs within specific time frames.
• Compile data, maintain records and files, and participate in the preparation of clear and concise reports.
• Oversee and participate in the provision of a high level of customer service to internal and external customers.
• Work cooperatively with other departments, City officials, and outside agencies.
• Respond to requests and inquiries from the general public; tactfully and courteously represent the Engineering Services Department during public contacts.
• Prepare clear and concise administrative and financial reports.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Interpret and apply federal, state, and local policies, laws, and regulations.
• Assist in the preparation and review of plans and specifications including those for all types of public works projects.
• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
• Demonstrate an awareness and appreciation of the cultural diversity of the community.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training: A Bachelor’s degree from an accredited college or university with major course work in civil engineering, construction management or a closely related field. Four years of related design, construction management, or inspection services experience in a supervisory or management role, may be substituted for the required education.

Experience: Five years of responsible civil engineering, public works contract administration, or construction inspection experience related to area of assignment including two years of project management, administrative, and/or supervisory responsibility.

License or Certificate - Possession of a certificate of registration as a Professional Civil Engineer in the State of California is highly desirable. Possession of an appropriate, valid California driver’s license.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Indoor and outdoor work environments; travel from site to site; exposure to temperature swings from air conditioning to outdoor temperatures.

Physical: Primary functions require sufficient physical ability to work in a field and office setting and operate office equipment. FREQUENT walking, standing, sitting, fine-finger dexterity to manipulate computer, operate and calibrate equipment. OCCASIONAL bending and stooping, squatting, pushing/pulling, twisting at waist, upward and downward flexion of neck, side-to-side turning of neck; reaching at and above shoulder height; lifting objects weighing up to 10 lbs. from below waist to above shoulders and transporting distances up to 200 yards; lifting objects weighing 11-50 lbs. from below waist to waist level and transporting distances up to 200 yards with or without assistance; grasp and grip to lift and carry equipment; hand and arm strength and foot dexterity to operate vehicle. INFREQUENT crawling, climbing, kneeling, balancing above ground; lifting objects weighing 11-50 lbs. from chest level to above shoulders, with or without assistance.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents and to operate equipment.

Hearing: Hear in the normal audio range with or without correction.

Date: August 2009
Revised by JP/Department

Date: August 2004
Revised by MH/Department